Reduce your COGS. Improve your margins.
Agentic Sourcing gives Australian SMEs their own AI-powered sourcing team.
Our AI agents analyse what you buy, find competitive suppliers, run structured sourcing processes and help you select the supplier offering the lowest total cost — not simply the lowest quoted price.
They work day and night to help reduce your cost of goods sold and improve your profitability.
Big-business sourcing capability — built for Australian SMEs.
Who We Help
Built for Australian businesses that make things
We focus on SMEs that manufacture, assemble, fabricate, bake, blend, bottle, print, build, package or prepare products.
These businesses regularly purchase materials, ingredients, components, packaging, equipment and services. What they pay — and how reliably their suppliers perform — has a direct impact on their margins.
If your business makes something and buys the same inputs regularly, Agentic Sourcing can help.
The Problem
SMEs buy like big businesses — but rarely have big sourcing teams
Australian manufacturers and makers can spend hundreds of thousands or millions of dollars each year with suppliers.
However, many SMEs are short-staffed and do not have the time or budget to employ a full-time strategic sourcing team.
Purchasing is often managed by the owner, finance manager, operations manager or production team alongside their normal responsibilities.
This can mean:
Suppliers may remain in place for years without a structured market review — not because they are the best available supplier, but because nobody has time to test the market properly.
Why COGS Matters
What you pay has a direct impact on what you earn
For businesses that make or sell products, the cost of ingredients, materials, components, packaging and production services forms a major part of the cost of goods sold.
When COGS increases, gross margins are squeezed.
When COGS comes down without compromising quality, reliability or service, more gross profit remains in the business.
Even a modest improvement across regularly purchased inputs can make a meaningful difference to profitability.
Strategic sourcing can help a business:
The Solution
Your own AI-powered sourcing team
Agentic Sourcing uses specialised AI agents to support every critical stage of the strategic sourcing process.
The agents can analyse data, prepare documents, research markets, identify suppliers, manage communications, compare offers and track performance.
They keep working across your spend categories — week in and week out — while your team remains in control of every important decision.
You get more sourcing capacity without having to build and manage a large internal procurement team.
The Strategic Sourcing Process
Every critical sourcing step — managed in one process
Spend analysis
Our agents organise and analyse invoices, purchase orders, supplier lists and purchasing data.
They identify:
- What you buy
- How much you buy
- What you pay
- Who you buy from
- Price differences and increases
- Supplier concentration
- Categories with the greatest savings potential
- Categories that should be sourced first
Requirements and specifications
We help your team define exactly what the business needs.
This can include:
- Product specifications
- Materials and dimensions
- Required volumes
- Quality standards
- Delivery locations and frequency
- Lead times
- Certifications
- Packaging requirements
- Service levels
- Payment and contract terms
Clear specifications allow suppliers to quote against the same requirements and make bids easier to compare.
Supplier discovery
AI agents search for suitable existing and alternative suppliers.
They help build a competitive supplier base for every important spend category by identifying:
- Australian suppliers
- Specialist manufacturers
- Distributors and wholesalers
- Alternative brands and products
- Direct manufacturers
- Import options where appropriate
- Backup and secondary suppliers
Supplier qualification
Potential suppliers are assessed before being invited to quote.
Qualification can consider:
- Capability and production capacity
- Relevant experience
- Quality systems
- Certifications
- Financial and operational risk
- Delivery capability
- Geographic coverage
- References
- Sustainability requirements
- Insurance and compliance
RFQ preparation
Our agents prepare a clear and consistent request for quotation.
Each supplier receives the same:
- Specifications
- Volumes
- Delivery requirements
- Pricing template
- Service requirements
- Contract terms
- Response deadlines
- Evaluation criteria
This creates a fair and competitive sourcing process.
Competitive bidding
Qualified suppliers are invited to submit their best offer.
Agents manage the process by:
- Sending RFQs
- Answering and coordinating supplier questions
- Tracking responses
- Following up suppliers
- Checking submissions for missing information
- Normalising pricing
- Preparing bids for comparison
- Supporting additional competitive bidding or negotiation rounds
Total-cost evaluation
The cheapest quoted price is not always the lowest-cost outcome.
We compare the factors that can affect the real cost of working with each supplier, including:
- Product price
- Freight and delivery costs
- Minimum order quantities
- Lead times
- Product quality
- Defect and rejection rates
- On-time delivery
- Supplier responsiveness
- Service and technical support
- Payment terms
- Contract terms
- Warranties
- Stock availability
- Supply continuity
- Switching and implementation costs
This helps identify the supplier offering the best overall value and lowest total cost — not simply the lowest unit price.
Final award and contract
Once the preferred supplier has been selected, Agentic Sourcing helps finalise:
- Pricing schedules
- Volumes and commitments
- Service levels
- Delivery requirements
- Payment terms
- Contract duration
- Price-review mechanisms
- Performance measures
- Renewal and termination conditions
Your business reviews and approves the final supplier award.
Ongoing supplier performance
The work does not stop when the contract is signed.
Agents can continuously monitor:
- Pricing and price movements
- On-time delivery
- Product quality
- Defects and returns
- Fill rates
- Service levels
- Contract compliance
- Supplier issues
- Savings achieved
- Upcoming renewals
When performance falls or market conditions change, the category can be reviewed or returned to market.
Lowest Price Versus Lowest Total Cost
Strategic sourcing is never just about finding the cheapest supplier
A low-priced supplier can become expensive when orders arrive late, products fail quality checks or the business has to hold additional stock because supply is unreliable.
The best supplier may not have the lowest unit price. The best supplier is the one that delivers the strongest combination of:
Agentic Sourcing helps your business evaluate the complete supplier offer.
What the AI Agents Do
Agents that keep sourcing while you keep running the business
Your Agentic Sourcing team can:
The agents do the time-consuming groundwork. Your team retains control over requirements, supplier relationships, negotiations and final decisions.
How It Works
A simple way to start
Step 1
Show us what you buy
Provide invoices, purchasing reports, supplier lists or a simple spreadsheet.
Step 2
Identify the best opportunities
Our agents analyse your spend and identify the categories with the greatest potential value.
Step 3
Run the sourcing process
We help define the requirement, find suppliers, issue the RFQ and run a competitive process.
Step 4
Select the best supplier
Your business receives a clear comparison covering price, quality, delivery, service, terms and total cost.
Step 5
Keep improving
Agents monitor pricing, supplier performance and new opportunities across your purchasing categories.
Why Agentic Sourcing
More sourcing capacity. Better buying decisions. Lower COGS.
Agentic Sourcing gives SMEs access to:
Instead of reviewing suppliers only when there is a problem, your business can continuously improve how it buys.
Large corporations have strategic sourcing teams. Now your business can too.
Large businesses employ procurement specialists to analyse spend, research markets, run tenders, negotiate contracts and manage supplier performance.
Most SMEs cannot justify that level of internal resourcing.
Agentic Sourcing brings those capabilities together using AI agents supported by experienced sourcing professionals.
It is strategic sourcing made practical and affordable for Australian SMEs.
What could better sourcing do for your margins?
Let Agentic Sourcing analyse what your business buys and identify where a structured sourcing process could create value.
Start with one important spend category, prove the value and expand from there.
Your AI sourcing team — working day and night to reduce COGS and improve profitability.